Assistant Construction & Commissioning 60% (w/m)

We offer

  • Responsible challenge with diversified field of activity
  • Team-oriented working atmosphere in an international Company
  • Personal development opportunities through own Inova Academy
  • Opportunity to gain an insight into various technical disciplines
  • Excellent employment conditions
  • Attractive working place (central, good transport links)
  • Modern infrastructure

Your responsibilities

  • Provide administrative support to the supervisor and to other management members within the group
  • General processing of inquiries from construction sites (IT, construction or commissioning, human resources and personnel planning
  • Provide support and guidance in recruiting external staff for different sites in accordance with PCM and Site Managers and local HR organizations, e.g. monitor contracts, order IT material, organize training sessions in Switzerland etc.
  • Create and edit documents and templates such as PowerPoint presentations, meeting protocols as well as reports
  • Take ownership and make sure IT and telephone infrastructure equipment and software has been ordered and returned after leaving
  • Design the intranet site including uploading various documents
  • Overview, control and release invoices in SAP
  • carry out vacation and absence control and perform expense reports
  • take over deputy duties from other Administrative Assistants

Your experiences

  • Commercial education or similar with several years of relevant work experience as Assistant or in a comparable function
  • Able to juggle multiple tasks, set priorities and work in an organized manner
  • Excellent planning, organization and execution skills with the ability to work effectively in matrix organizations. Our international footprint requires effective collaboration with international colleagues in English and a hands-on mentality
  • Deeply cooperative, self-motivated and pro-active approach to problem solving
  • Proficient user of MS Office applications, good knowledge of SAP would be an advantage