Payroll Operations Specialist

  • Hitachi Zosen Inova AG
  • Zürich (Schweiz)
  • Presence / Mobile
  • Work experience
  • Commercial professions (other)
  • Finance, Controlling
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About us

Zurich-based green-tech company Hitachi Zosen Inova (HZI) is a global leader in solutions for energy transition and circular economy including Energy from Waste (EfW) and Renewable Gas (RG), operating as part of the Hitachi Zosen Corporation Group. HZI acts as a project developer, technology supplier and engineering, procurement and construction (EPC) contractor delivering complete turnkey plants and system solutions for thermal and biological waste recovery. Its solutions are based on efficient and environmentally sound technologies, are thoroughly tested, and can be flexibly adapted to customer requirements. HZI’s Service Solutions Group combines its own research and development with comprehensive manufacturing and erection capabilities to provide support throughout a plant’s entire plant cycle. HZI works for customers ranging from established waste management companies to up-and-coming partners in new markets. Its innovative and reliable solutions have been part of more than 1,600 reference projects worldwide.

Your responsibilities

SUMMARY: This role will lead/support time/payroll processes, including payroll transaction processing, reconciliation, reporting, tax and other statutory obligations/payments. Responsible for escalations and resolution of market issues and lead/support adhoc projects and compliance activities related to Payroll (social insurance law, labour law). Will collaborate extensively with external payroll providers.
Location: Zürich, Switzerland (evtl. Take responsibility for other countries)
The Payroll Operations Specialist is responsible for planning, coordinating, and managing the payroll system for the EU and Emerging Markets region. The primary focus will be to:
  • Lead the development and manage the go-live migration of payroll process as part of a global business separation / carve-out to ensure a seamless transition of the Firm to a fully standalone business for various countries.
  • Ensure the payroll systems and processes continually evolve to meet the global business needs of the business.  Additional responsibilities will include coordination with business stakeholder, HR leadership and suppliers to facilitate adequate resourcing and technology infrastructure required to support the business
The Payroll Operations Specialist will be responsible for both pre and post Day 1 HR Information Systems related work globally, reporting directly to the P&C Leader, Payroll Manager, Manager IT and / or Finance.
As the work of creating the Firm HR service delivery model continues, the Payroll Operations Specialist will lead the development and manage the go-live migration of IFS Masterdata and contend of HR Provider as part of a global solution to handle Employee Master data and Payroll country wise. The role will require close coordination with other corporate functions (Finance, IT, Legal) and external suppliers, to identify interdependencies and develop strategies to support all business needs as they related to HR.
Additionally, the Payroll Operations Specialist will be responsible for ensuring day-to-day payroll operations and, under the leadership of the concerned Manager (P&C, TI or Finance), manage any initiatives for continuous improvement of the HR Information System processes and technology.
The role offers significant direct experience of working with and exposure to senior executives, in a fast-paced and dynamic environment across many countries.

  • Performs payroll-related functions in accordance with country and local regulations, including but not limited to processing new hires, termination status changes, tax changes, wage garnishments, deductions, and direct deposit.
  • Reviews and verifies payroll data in a timely manner, calculates overtime and other pay premiums, and enters payroll data in accordance with country rules and regulations or control the calculations done by external providers.
  • Prepares manual checks as necessary.
  • Oversees maintenance of payroll records and files including but not limited to sick time and vacation and other accrued leave.
  • Responds to routine inquiries concerning payroll deductions and accruals, wage garnishments, child support payments, and employment verifications.
  • Posts journal entries and prepares month-end reports.
  • Reconciles all payroll-related accounts and activities.
  • Assists with the development and implementation of payroll practices, policies, and procedures.
  • Assists with related special projects as required.
  • Performs other related duties as assigned by management.
  • Ensure a seamless Payroll transition of HZI from local solutions to a global one.
  • Coordinate with other corporate functions (Finance, IT, Legal) and external suppliers, to identify interdependencies and develop strategies to support the business.
  • Directly manages and coordinates with payroll / HR suppliers and partners


Your experiences

  • Minimum of 6 year’s experience in HR/Payroll, Finance or Operations experience
  • International Payroll or similar specific experience highly preferred
  • People management experience helpful
  • Ability to lead others, directly or indirectly, and coordinate the use of Payroll resources across a market strongly desired
  • Payroll Certification (CPP), CAS payroll expert or designation desired, if applicable
  • Strong analytical, problem solving, vendor management, control and customer servicing skills desired
  • Completion of apprenticeship with a focus on payroll with equivalent experience preferred, maybe Bachelor’s degree with equivalent experience
  • Understanding of EU payroll tax laws, processes and policies. 
  • Understand union requirements on time rules
  • Proven ability to manage and prioritize multiple concurrent projects and effectively drive results
  • Require flexibility to work with global teams across various time-zones
  • Ability to operate effectively in a fast moving and rapidly changing matrix environment
  • Fluency in English (spoken and written) required; local language skills as needed (German, etc.) would be a benefit
  • Proficiency in Microsoft Office including Excel, Word, PowerPoint and Outlook
  • MS Teams as Owner for Shared drives
  • Attendance/Punctuality--Is consistently at work and on time; Ensures work responsibilities are covered when absent; Arrives at meetings and appointments on time.
  • Dependability--Follows instructions, responds to management direction; Takes responsibility for own actions; Keeps commitments; Commits to long hours of work when necessary to reach goals; Completes tasks on time or notifies appropriate person with an alternate plan.

We offer

  • Responsible challenge with diversified field of activity
  • Team-oriented working atmosphere in an international Company
  • Personal development opportunities through own Inova Academy
  • Opportunity to gain an insight into various technical disciplines
  • Excellent employment conditions
  • Attractive working place (central, good transport links)
  • Modern infrastructure


Do you have any questions? Please contact us.
We look forward to receiving your application.

For HR agencies: Please note that we do not accept applications coming from agencies. Thank you.